Lux 1 Extracurricular Activities General Conditions
Extracurricular activities General Conditions
WHO, WHAT & WHEN
The Extracurricular Activities are intended for the pupils of the European School Luxembourg I with a possible accommodation for the children of Luxembourg II, as an extended institutional relative.
The list of extracurricular activities for the current year can be found on the website https://periscolaire.apeeel1.lu .
GUIDING PRINCIPLES & RULES
- The school regulations apply to the extracurricular activities. Pupils and parents are required to respect the general school rules and to behave in an appropriate manner before, during and after activities as well as respect the material placed at their disposal.
- In order for an activity to take place, a minimum number of students must be reached. The organizers reserve the right to modify the activities.
- Personal information required for registration purposes will not be divulged by APEEEL1 without parent permission. The list of the children participating in activities will be shared with the security guards, CPE and the Conservatoire de Luxembourg if needed.
- If an activity session is cancelled by APEEEL1 or the monitor for any reason, the pupils will be contacted in advance. In the event of the unforeseen absence of a monitor, APEEEL1 will do everything possible to find a replacement. Parents will be notified of on-going changes to an activity.
- If a student is absent for his/her activity, please inform the activity monitor and the Extracurricular team as soon as possible.
- In the event that a pupil has not attended 3 consecutive sessions of an activity without having previously informed the Extracurricular team and the activity monitor, he/she is deemed to have abandoned his/her place. This will be then offered to another child in the waiting list. In exceptional cases, the APEEEL1 reserves the right not to follow this rule.
- APEEEL1 can exclude any extracurricular activities user whose behaviour does not comply with the school regulations and extracurricular activities rules.
- This school year the group lessons of the extracurricular activities are divided into 3 periods:
1st term 6th October-11th December
2nd term 14th December-5th March
3rd term 8th March-21st May
Exception – solfège activities are for the entire school year.
- The Extracurricular activities general conditions may be subject to modification during the school year.
- If due to the current health crisis, the extracurricular activities can’t take place physically, they will be adapted and continue online. If the online classes can’t be organized because the type of activity isn’t suitable for this way of functioning, the activity (during the 2020/21 school year) for this specific period of time will be suspended.
In line with the policy recommendations from the General Assembly and the APEEEL1 statutes, priority access to the activities will be given to registered, paid-up members of the Parents’ Association, APEEEL1.
- Only by Internet on the APEEEL1 extracurricular activities website https://periscolaire.apeeel1.lu
- The payment must be made by credit card. Confirmation will be sent to you by e-mail.
- For the activities which are full, we operate a waiting list system. If a space subsequently becomes available, or if a duplicate course is opened, those children have priority.
- Lux 2 parents can enrol their children to participate in an activity even if the child does not attend this School, so children from Lux II can attend Lux I activities, but APEEEL2 members will not have the priority for the activities and will pay the administration fee as non-members.
- The inscriptions will be automatically renewed for the 2nd and 3rd terms if the child is interested to continue the chosen activity after the 1st term. The price is divided equally and will be payable 3 times during the year. If the payment for the 2nd and 3rd terms is not done by the deadline, the place will be offered to pupils in the waiting list. If there is no waiting list, it will be re-opened for online inscription.
- If places are available in activities, inscriptions during the school year can take place. They are done by the Extracurricular team which you can contact using e-mail: email@example.com. The fees are calculated on a pro rata basis.
- For group lessons non-members of APEEEL1 will be charged 50 euros administration fee for the 1st term inscriptions, but not for the renewal of the activity for the 2nd and 3rd terms.
- The non-members of APEEEL1 will be charged 50 euros administration fee for the first semester private lessons inscription, but not for the 2nd semester.
- Children can only be enrolled to the activity by parents or legal guardians. In case of violation of this rule, the child will be withdrawn from the activity and the activity fee will not be refunded.
- In the case of cancellation of the activity by the organizers, the fees paid in advance will be refunded.
- Refunds will only be possible within the first two weeks after the start of the 2020/21 activities ( until 20/10/2020 included for the 1st term). A fee of EUR 15 will be retained by the organizers to cover administration fees.
- Summer camp refund will only be possible if the cancellation is made 2 weeks before the start of the camp. A fee of EUR 30 will be retained by the organizers to cover administration fees.
- After that deadline, refunds will only be possible in exceptional and justified circumstances (If the child leaves school or if a medical certificate justifies the impossibility of continuing the activity). In the event of reimbursement, the amount will be calculated on a pro rata basis for the period concerned, after the deduction of the fixed fee of EUR 30 to cover administration fees.
- In case of a transfer from one activity to another, a fee of EUR 15 will be retained by the organizers.
- In case of transfer from one activity to another, if the new activity costs more than the first, the difference must be transferred to the périscolaire account. If the price is lower, no refund of the difference will be granted.
- No refund will be made for occasional absences by pupils or monitors.
- Exclusion from the activity does not entitle parents to a refund of the subscription.
- If due to the current health crisis, the extracurricular activities can’t take place physically nor continue online, the fee paid by the parents for the current term, will not be refunded.
- Lessons can physically take place only in the EE 1 school premises, pupils have to bring their own instrument (except piano).
- Possibility of external examinations should be discussed with the monitor. An extra payment may be required.
- In private lessons, if the monitor is absent, the monitor alerts the parents and they organize themselves to make up for the session during the current school year.
- If the student is absent (school trip, pedagogical day, illness), parents are asked inform the monitor in advance, no later than the day before until 5:00 p.m. Otherwise, the lessons will be considered given and will be counted. In addition, when the school closes in exceptional circumstances, alternative solutions may be offered in order to continue learning. No refund is possible in case of the pupil’s absence: recuperation of the lesson is at the discretion of the monitor.
- In the event of withdrawal by a pupil during a semester, no refund will be made, unless there are exceptional and justified circumstances.
- It is mandatory to give a minimum of two weeks’ notice to the private lesson monitor and the Extracurricular team before the end of the semester, if your child does not wish to continue the lessons into the 2nd.
- If due to the current health crisis, the private lessons can’t take place physically, all private lessons will continue online and a refund will not be possible, except in exceptional circumstances.
- Private lessons pupils will receive a badge from their monitor on the 1st day of the activity to allow entry the school premises.
HEALTH and SECURITY
- This school year, due to the current health crisis, the health and security measures and restrictions will be regularly updated and adapted to the situation. All the updated information can be found on the https://periscolaire.apeeel1.lu website.
- In the extracurricular activities participating children are insured by APEEEL1 civil liability and risk against accident Baloise insurance.
- Lux II pupils attending Lux I activities, are covered by the APEEEL1 civil liability and risk agaisnst accident Baloise insurance as well.
- In an emergency, course supervisors or coordinators will act in loco parentis.
- A policy of equal treatment is applied. We kindly ask you to let us know if your child has special needs in order to assess the possibility of offering an appropriate service. The parent/legal guardian/ authorized person must inform the organizers of all relevant health issues prior to registration. In certain circumstances, the organizers reserve the right to refuse the inscription.
- The parent/legal guardian/ authorized person is not allowed to enter the school premises.
- Visits during the activities on the school site are not permitted without the prior agreement of the Extracurricular team. Parents exceptionally wishing to come must make a request to the Extracurricular team by e-mail to firstname.lastname@example.org.
- After the end of school, the primary and nursery pupils for the 1st activity of the day will be supervised by the extracurricular activities team. The children who have activities later in the afternoon, must be accompanied to the designated place by their parent/legal guardian/ authorized person.
- After the activity, the secondary pupils can leave the school premises alone. The primary pupils can leave the school premises alone with the disclaimer form, and the nursery pupils cannot leave the school premises alone. Copy of the disclaimer form should be given to the activity monitor and another copy must be held by the pupil to show to the security guard.
- For the duration of the activity session, including the time before when the child is given to the monitor and after, when the child is still with the monitor, the monitor assumes all responsibility for supervision. The APEEEL1 is not held responsible if a child does not attend an extracurricular activity.
- The child must be brought at least 15 minutes before the start of the activity to the designated meeting place from where he/she will be taken by the monitor or another responsible person to the activity’s location.
- The parent/legal guardian/ authorized person must remain with the child until the monitor arrives.
- It is very important that pupils arrive on time and are collected punctually at the end of the activity session. If a pupil arrives late to the designated place before the start of the activity, the monitor can’t wait and will go with the rest of the group to the activity’s location. In exceptional circumstances, the late arrival will be allowed to enter the school premises alone. In this case he/she will go to the activity’s location without any supervision.
- The parent/legal guardian/ authorized person must come to pick up the child 15 minutes before the end of the activity at the designated place.
- At the end of the activities, if a child is not picked up on time by an authorized person, he or she will be held responsible and will be fined. The fine is 35 euros if the parent/legal guardian/ authorized person is late more than 10 minutes to collect the child. The fee is payable prior to the next session, the following week. The proof of payment is required and has to be sent to the e-mail: email@example.com. If the parent/legal guardian/ authorized person does not pay by the deadline, the following week their participation in the activity might be jeopardized. If the situation persists, after the 3rd time, participation in the activity will be permanently withdrawn without a refund. This policy is aligned with the one implemented by the school.
- APEEEL1 does not offer a day care service. Based upon common practices in Luxembourg, if the child is not collected more than 45 minutes after the last activity, without communication between the parent/legal/guardian/authorized person and the Extracurricular Activities Team, the Luxembourg Authorities having jurisdiction in such matters will be contacted in such instance for assistance.
- Pupils should wear appropriate shoes and clothing for the activity concerned. The APEEEL1 is not responsible for any damage to shoes or clothing resulting from the activity. Material damage caused by a student during an activity will be charged to parents.
- This school year, the primary and secondary pupils are not allowed to use the changing rooms, there are some exceptions. Children are required to come to the school already wearing their sports clothes on the day of the sports activity.
- Students are responsible for their own property, in particular for the valuables they bring. The APEEEL1 is not responsible for lost items on the school premises. If your child has lost something, he/she can look for the item in “lost property”.
- Pupils are encouraged to comply with the code of conduct and follow the instructions of the monitor and the APEEEL1. If the pupil exhibits persistent disruptive behaviour, it will be reported to parents. This may result the exclusion from the extracurricular activity affected.
- Harassment, bullying or physical assault is not tolerated under any circumstances. Any incidents will be immediately communicated to the Extracurricular team which will take the appropriate measures. The Extracurricular Committee commutes the right to take disciplinary measures against children responsible for incidents that jeopardize the safety of others; the children, the monitor or any other person. In exceptional cases, the APEEEL1 can offer parents a change of activity.
- Bringing dangerous objects (knives, penknives, lasers, etc.) to the activity, apart from those admitted for medical reasons, is strictly prohibited for students and extracurricular monitors.