FAQ

Extracurricular activities General Conditions

2019-2020

 

WHO & WHAT & WHEN

The Extra Curricular Activities are intended for the children of the European School of Luxembourg I with a possible accommodation for the children of Luxembourg II, as a an extended institutional relative.

The list of extracurricular activities for the current year can be found on the https://periscolaire.apeeel1.lu website.

GUIDING PRINCIPLES & RULES

  • Pupils and parents are expected to respect the general school rules and to behave in an appropriate manner before, during and after extracurricular activities.
  • Food may only be consumed in places authorized by the school.
  • If an activity session is cancelled by APEEEL1 or by the monitor for any reason, the pupils will be contacted in advance.
  • Personal information required for registration purposes will not be divulged by APEEEL1 without parent permission.
  • If a student is absent for his activity, please inform the monitor and extracurricular activities team leader as soon as possible.

ENROLMENT PROCEDURE

In line with the policy recommendations from the General Assembly and the APEEEL1 statutes, priority access to the activities will be given to registered, paid-up members of the Parents’ Associations, APEEEL1.

  • Only by Internet on the APEEEL1 extracurricular activities website https://periscolaire.apeeel1.lu
  • The payment must be made by credit card. A confirmation will be sent to you by e-mail.
  • For the activities which are full, we will operate a waiting list system. If a space subsequently becomes available, or if a duplicate course is opened, these persons will have priority for inscription.
  • Lux 2 parents can enrol their children to participate in an activity even if the child does not attend this EE School, so children from Lux II can attend Lux I activities, but APEEEL2 members will not have the priority for the activities.
  • If places are available, late inscription will be possible. In all such cases please contact periscolaire@apeeel1.lu.
  • The fees are as follows:
  • Full price until November holiday
  • 70% until Christmas holiday
  • 50% until Easter holiday
  • 30% until the end of the activities
  • The non-members of APEEEL1 will be charged 50 euros administration fee for the registration.
  • The non-members of APEEEL1 will be charged 50 euros administration fee for the first semester private lessons inscription, but not for the 2nd semester.
  • The child can be enrolled to the activity only by the parent or legal guardian. In case of the violation of this rule, the child will be withdrawn from the activity and the activity fee will not be refunded.

REFUND

  • The organizers reserve the right to modify the activities.
  • In the case of cancellation of the activity by the organizers, the fees paid in advance will be refunded.
  • Refund will only be possible within the first two weeks after the start of the activities. 2019/20 school year until 13/10/2019 included. A fee of EUR 30 will be retained by the organizers to cover administration fees.
  • Summer camp refund will only be possible if the cancelation is made 2 weeks before the start of the camp. A fee of EUR 30 will be retained by the organizers to cover administration fees.
  • After that date, refund will only be possible in exceptional and justified circumstances (e.g. medical certificate of long duration). A fee of EUR 30 will be retained by the organizers to cover administration fees.
  • In the case of withdrawal from an activity, a fee of EUR 30 will be retained by the organizers to cover administration fees.
  • In the case of a transfer from one activity to another, a fee of EUR 15 will be retained by the organizers.
  • No refund will be made for occasional absences by pupils or monitors.
  • In case of expulsion for child or parents misbehavior, no refund will be made.

PRIVATE LESSONS

  • Lessons can only take place in the school premises.
  • Pupils are expected to bring their own instrument (except piano).
  • Possibility of external examinations should be seen with the monitor. A specific payment may be required.
  • Monitors will recommend appropriate music scores. These have to be purchased separately by parents of the pupils.
  • If the monitor is absent, lessons should be recuperated according to mutual agreement between the monitor and the parent during the current school year.
  • Except for duly certified medical reasons, a maximum of three absences are allowed per pupil/per class/per year. In the event of foreseeable absence by the pupil, please give 24 hours’ notice to the monitor. No refund is possible in case of the pupil’s absence: recuperation of the lesson is at the discretion of the monitor.
  • In the event of withdrawal by a pupil during a term, no refund will be made for that term, unless there are exceptional and justified circumstances.
  • It’s mandatory to give a minimum of two weeks’ notice to the private lesson monitor and extracurricular activities team leader before the end of the term, if your child don’t continue the 2nd semester.

HEALTH and SECURITY

  • In the extracurricular activities participating children are insured by APEEEL1 civil liability insurance while the risks against accident are covered under the School coverage (see page 34 of «Mémorandum pour les parents-année scolaire 2019-2020, dated July 19, 2019)
  • Lux II pupils attending Lux I activities, are not covered by the Lux 1 school accident insurance. In order to participate in the APEEEL1 activities, Lux II pupils must have their own insurance.
  • In an emergency, course supervisors or coordinators will act in loco parentis.
  • The parent/legal guardian/ authorized person must inform the organizers of all relevant health issues prior to registration. In certain circumstances, the organizers reserve the right to refuse the inscription.
  • The APEEEL1 is not responsible for unsupervised pupils either before or after the activities and hereby declines all responsibility for unsupervised pupils.
  • After school, pupils are not allowed to wait for the beginning of the activity alone, without an adult supervision. The primary pupils for the 1st activity of the day will be taken in charge by extracurricular activities team. The children who have the activities later in the afternoon, must be accompanied by their parent/legal guardian/ authorized person.
  • The secondary pupils can leave the activity alone, the primary pupils can leave the activity alone with the disclaimer form, and the nursery pupils can’t leave the activity alone. The disclaimer form is to give to the activity monitor and the copy must be held with the pupil to could show to the security guard.
  • For the duration of the activity session, the course supervisor assumes all responsibility for surveillance.
  • It is important that pupils arrive on time and are collected punctually at the end of the activity session.
  • The parent/legal guardian/ authorized person could enter the school premises to bring the child at earliest 20 minutes before the beginning of the activity.
  • The parent/legal guardian/ authorized person could enter the school premises at earliest 20 minutes before the end of the activity.
  • To avoid inconveniencing other activities, children must not enter rooms early, or leave late.
  • Students must never enter the classrooms before the course supervisor arrives.
  • Parents must remain with their child until the course supervisor arrives.
  • During the activity session, parents are asked not to remain in the classroom where the activity is taking place. A waiting area has been designated.
  • The well-being of the child is top of mind of APEEEL.  While we understand that circumstances can occur, a pattern of lateness is unmanageable.  It is for this reason that we have adopted as a principle the application of a compensation fee of 35 euros should  the parent/legal guardian/ authorized person is late more than 20 minutes to recuperate the child after activity. Such fee will be payable prior to the next activity, the following week. Proof of payment will be required. If the parent/legal guardian/ authorized person don’t pay on time, the following week the participation in the activity in question might be jeopardized. If the situation persists more than 3 times, after the 3th time, the participation in the program will be permanently withdrawn from the activity without a refund.
  • APEEEL does not offer surrogate day care center services.  Based upon common practices in Luxembourg, if the child is not recuperated after the last activity more than 45 minutes, without the communication between parent/legal/guardian/authorized person and the Extra-Curricular Activities Team, the Luxembourg Authorities having jurisdiction in such matters will be contacted in such instance for assistance.
  • The parent/legal guardian/ authorized person is requested to use the main entrance when entering and leaving the school and not to open/close other security doors.
  • Valuable objects should not be left in the cloakrooms/changing room.
  • The parent/legal guardian/ authorized person must have an ID card to could enter the school premises.
  • The list of the children participating to the extracurricular activities will be communicated to the security guards.
  • The security guards will control the parents and children access to the school premises.

 

 

DISCLAIMER FORM

(For parents of children participating in extracurricular activities)

English version : 

DISCLAIMER EN 

Version française : 

DISCLAIMER FR 

As a result of heightened security measures taken by the European Schools, in and around the premises, parents ‘access to the school during teaching hours will be curtailed. This thickening of the access will be alleviated by the introduction of an «accompagnement service» for the primary pupils who are going to the 1st activity of the day, provided by the Parents’Association. This service will allow pupils to regroup with their monitor (at specify location) and to be accompanied at the location of the Extracurricular Activities. The accompagnement includes:

  1. Short days: regroupment with the activity monitor; going to the canteen for a lunch (given by parents or by CPE); going to the activity location with all the group, supervised by the activity monitor.
  2. Long days: regroupment with the activity monitor and going to the activity location with all the group, supervised by the activity monitor

This is expected to dispense Parents from bringing their child to the door of the activity.  In addition, it is expected that this will help avoid situations where younger pupils are «stranded» without knowing where to go.  Parents will however continue to be required to punctually pick up their children at the end of the activity. More details on the exact sequence of activity will be provided on the web site prior to the registration for the activities.

LUX1

Lux 1 waiting area is in the cafeteria of the secondary building

and

the teachers canteen:

14h30-18h30 short days

17h30-18h30 long days

 

If your children are in Lux I, become a member of APEEEL1 :

http://www.apeeel1.lu/membership/

 

In Luxembourg every pupil is first of all covered by the national accidents insurance system, the AAA. The accidents insurance policies taken out by the school are  only complementary  to the overall scheme. So, be it a pupil of Lux 1 or Lux 2, the AAA is the first insurance policy to be applied, followed possibly by the school’s one.

 

Normal procedure in the case of an accident within school premises:

 

1.         Go to the school infirmary and get the AAA accident declaration form;

2.         at the ER, declare that the accident happened within the school premises and hand out the form received at the infirmary; the hospital and the doctors will thus know that they have to send invoices directly to the AAA and will not send invoices or payment reminders to the parents;

3.         fill out the AAA accident declaration form with the doctor and take it back to the school infirmary;

4.         if AAA accepts the fact that it is an accident, invoices will automatically and entirely be paid by them; if it doesn’t, parents will have to pay the invoices and be then reimbursed by the “Caisse de Maladie” at first, and subsequently by the subsidiary insurances.

 

NB:

 

If it’s the Caisse de Maladie of the EU, don’t forget to cross out the box  « accident » in the reimbursement form, because the school will thus receive a calculation of what has been actually reimbursed. If it’s not entirely reimbursed, the school will forward the calculation to Vanbreda (jointly with the accident declarations).

 

If it’s the Caisse CNS, please send the reimbursement query to CNS and give the receipt to the infirmary, so that it can be forwarded to Vanbreda (jointly with the accident declarations).

Ask your children what interests them! Give them some options that complement their existing talents (e. g. a creative child might enjoy an arts class; a boisterous child might prefer a contact sport; music can enhance maths; team sports can enhance social skills). Don't overlook development possibilities (e. g. shy children might benefit from opportunity to participate in performance arts; less disciplined children might benefit from a martial art, or a class requiring fine motor skills).
 
Consider your family schedule! Will work arrangements allow chauffeuring to and from courses, rehearsals, tournaments, etc.? What about other school-related commitments?
 
Check the finances! Are there likely to be any extras (e. g. for clothing, equipment purchases, consumable materials, travelling)?

The number and nature of activities should be scaled to maturity and temperament of children.

Kindergarten: emphasise creativity (e. g. art) and physicality (e. g. dance).

Early primary: emphasise physical development by uncomplicated, non-competitive sports.

Middle primary: Aim to provide activities which are not available in school at similar level (e. g. start music instrument lessons).

Later primary: Team sports will foster social skills, discipline. Fine motor skills can be developed through arts courses. Ensure some time is left for homework!

Early secondary: Build confidence through mastery of activities, without necessarily putting pressure to be the best. Ensure adequate time to cope with growing homework load.

Middle secondary: Encourage independent choices. Avoid burnout. Ensure time for socialising. Promote volunteering.

What are extracurricular activities?

Extracurricular activities are activities performed by students that fall outside the realm of the normal curriculum of school education. They exist at all levels of education, from nursery school through the primary cycle and secondary cycle, on through university. Such activities are generally voluntary as opposed to mandatory. Extracurricular activities are typically organized outside the formal administrative structure, with varying degrees of collaboration and funding. They generally take place outside the normal school day, but this is not a fixed rule.

The activities can potentially include vocational workshops, hobby clubs, life skills such as advice on managing money, cycling proficiency courses, together with athletic, artistic, social and philanthropic themes, alongside debating clubs, ICT classes and literary, language, scientific and other scholastic activities. They can also include co-curricular activities including school orchestras and choirs, school sports teams, school drama performances, science symposiums, school newspapers, Duke of Edinburgh Award/Mérite de Jeunesse schemes, Young Enterprise Scheme and similar actions. Variations on the theme include breakfast clubs, study clubs, homework clubs, revision clubs and similar groups. A linked idea includes holiday camps and courses. Some activities may be open to parents or even the wider community. Courses can be run by members of the school staff, suitably qualified parents or external tutors.

They should not be confused with specific initiatives to provide support tuition to students (e.g. integration of new arrivals; students with learning difficulties), or with organized school trips.

What advantages do extracurricular activities bring?

Extracurricular activities should not be seen merely as an alternative to formal childcare but more to give pupils a broader range of experiences and interests, and to support children with their studies. Extracurricular clubs can provide an environment for the identification and nurturing of specific skills and talents, and can complement tuition within the formal curriculum in areas where there may not be sufficient time, or adequate facilities, to do so.

 

There are strong indications that child and adolescent participation in extracurricular activities helps moderate risk factor patterns of antisocial behaviour. For older pupils, active participation in a range of extracurricular activities (without overdoing it!) is often something which is regarded positively by university admissions tutors. Clearly, specific activities can help with specific goals.

An important advantage conferred by the organization of extracurricular activities (and other aspects of extended school service, such as canteen facility, private transport, after-school care, etc.) is the opportunity they provide to families to help balance work and family commitments. It should not be forgotten that one of the founding purposes of the European Schools is to permit the good functioning of the European Institutions.

Another important advantage flowing from extracurricular activities, particularly in the context of international schools, is the opportunity they bring to reinforce the sense of school community. Students gain opportunities for additional or strengthened learning through fun, and can interact with pupils from different background and cultures – perhaps in languages other than their own mother tongue. Where the languages spoken by pupils are different to that of the host country, this can pose an important barrier to integration of pupils into the wider society and in particular restricts their access to extracurricular activities available in various ways at national level. In a situation where children come from many backgrounds and the second language of choice is typically English, but schools are sited in non-Anglophone countries, this is perhaps a particularly important criterion. The Luxembourg European Schools face a particular challenge in this regard, given that they have the widest range of language sections and, moreover, the language of the host country is not offered as a subject option to pupils.

How are extracurricular activities organized at the Luxembourg European Schools?

Article 38 of the School General Rules states “…In addition, in liaison with the other organs, the Parents’ Association as defined in the Convention defining the Statute of the European Schools may play a part in the organization and the management of extra-curricular activities and the canteen…” Leaving aside the question of who can legitimately impose what obligations on parents, it is clear that the Board of Governors continues to foresee a situation of co-management, as did the original founding fathers - and this is indeed how extracurricular activities have been organized in Luxembourg until now.

As from the opening of the 2nd European School in Bertrange-Mamer in September 2012, the Fapeeel has taken over the organization of extra-curricular activities for both schools.

The list of activities is typically finalized in June/July and is opened for inscription in mid-September. Courses then begin in October and (with some exceptions) continue throughout the school year until mid-May. Since the 2006-7 school year, inscription has been possible online (http://www.activitesperiscolaires.lu/), avoiding the mad dash to complete paper forms. The online system also brings other administrative advantages both during the inscription process and subsequently, including advance notification by email of course supervisor absences. The system only functions with cooperation and collaboration from all partners. A short set of general conditions has been developed over time concerning participation in the activities. This is avalable on the website.