FAQ

Extracurricular activities - General Conditions 20245-2026

 

WHO, WHAT & WHEN

  • Extracurricular activities are primarily for pupils of the European School Luxembourg I. Children from Luxembourg II may also be accepted if places allow.
  • The list of activities at Lux I, including courses organised by the Conservatoire, is available at: https://periscolaire.apeeel1.lu.

 

GUIDING PRINCIPLES & RULES

  • School Rules: All school regulations apply. Pupils and parents must behave appropriately before, during, and after activities, and take care of the facilities and materials provided.
  • Location & Timing: Activities take place only on school premises and only after school hours.
  • Supervision: Nursery and primary pupils cannot remain unsupervised before, between, or after activities.
  • Breaks Between Activities:
    • If the break between two activities is 15 minutes or less, parents do not need to come.
    • If the break is longer than 15 minutes, a parent must supervise their child until the next activity begins.
  • Attendance Rules:
    • Absences: Parents must inform the activity monitor if their child is absent. If the child is attending APS, the APS surveillant must also be informed.
    • If a pupil misses three consecutive sessions without informing the extracurricular team and the monitor, their place will be considered abandoned and may be offered to another child. Exceptions may apply at APEEEL1’s discretion.
    • Conservatoire: Attendance rules are published on the Conservatoire de Luxembourg’s website.
  • Minimum Participants: Each activity requires a minimum number of students. The organisers may adjust or cancel activities if needed.
  • Cancellations:
    • If APEEEL1 cancels a session, parents will be informed.
    • If a monitor is absent unexpectedly, APEEEL1 will try to find a replacement and update parents on any changes.
  • Online Adaptation: If activities cannot take place on-site, they may be moved online. If an activity cannot be taught online, it will be suspended for that period, and parents may request a refund for missed sessions.
  • Exclusion: APEEEL1 may exclude pupils who do not respect school or extracurricular rules.
  • Changes: These general conditions may be updated during the school year.

ENROLMENT PROCEDURE

  • Priority Access: In line with the General Assembly recommendations and APEEEL1 statutes, priority for activities is given to registered, paid-up members of the Parents’ Association (APEEEL1).
  • Online Registration Only: All registrations are done via the APEEEL1 extracurricular activities website: https://periscolaire.apeeel1.lu
  • Payment:
    • Payment is by credit card only.
    • A confirmation email will be sent after payment.
  • Full Activities:
    • A waiting list system is in place.
    • If a space becomes available or a duplicate course is opened, children on the waiting list have priority.
  • Lux 2 Children:
    • Parents of Lux 2 can enrol their children in Lux 1 activities, even if the child does not attend Lux 1.
    • APEEEL2 members do not have priority and must pay the administration fee as non-members.
  • Mid-Year Enrolment:
    • If places are available, enrolment during the school year is possible.
    • Contact the Extracurricular team: periscolaire@apeeel1.lu
    • Fees are calculated pro-rata.
  • Fees for Non-Members:
    • Group Activities: 50 € administration fee.
    • Private Lessons: 50 € administration fee for first semester only (not for the second semester).
  • Parental Enrolment Only:
    • Only parents or legal guardians can enrol a child.
    • If this rule is violated, the child will be withdrawn from the activity and fees will not be refunded.

REFUND POLICY

  • Activity Cancellation by organisers: If the organisers cancel an activity, all fees paid in advance will be refunded.
  • Early Cancellation:
    • For activities and APS, refunds are allowed within the first 2 weeks, until 21/10/2025.
    • A €30 administration fee will be retained.
    • Summer Camp: Refunds are possible only if cancellation occurs at least 2 weeks before the start and a €30 administration fee will be retained.
  • Late Cancellation:
    • After the above deadlines, refunds are allowed only in exceptional and justified cases (e.g., leaving the school, medical certificate).
    • Refunds will be calculated pro rata for the period concerned, after deduction of the €30 administration fee.
  • Activity Transfer:
    • Transfers incur a €15 fee.
    • If the new activity costs more, the difference must be paid.
    • If the new activity costs less, no refund will be given for the difference.
  • No Refunds:
    • Occasional absences of pupils or monitors.
    • Exclusion from an activity or APS.

PRIVATE LESSONS

  • Location & Instruments :
    • Lessons take place only on EE1 school premises.
    • Pupils must bring their own instrument, except for piano.
  • External Examinations: Any request for external exams must be discussed with the monitor. An additional payment may be required.
  • Monitor Absence :
    • If the monitor is absent, they will inform the parents and arrange a make-up session during the current school year.
  • Student Absence :
    • Parents must inform the monitor in advance, no later than the day before (e.g., school trip, pedagogical day, illness).
    • If notice is not given, the lesson will be considered delivered and counted.
    • In case of exceptional school closures, alternative solutions may be offered.
    • No refund is possible for student absences; make-up lessons are at the monitor’s discretion.
  • Withdrawal:
    • In case of withdrawal during the semester, no refund will be given unless there are exceptional and justified circumstances.
    • Parents must give at least two weeks’ notice to the monitor and Extracurricular team before the semester ends if the child will not continue in the second term.

APS (ACTIVITES PERISCOLAIRE SERVICE)

  • Registration is valid for the full school year, on the days the child has extracurricular activities.
  • Availability:
    • Primary pupils: Monday–Friday
    • Nursery pupils :  Tuesday–Thursday
  • Service hours:
    • Primary building: 13:00–17:45 on short days; 16:00–17:45 on long days
    • Nursery building: Tuesday 13:00–16:30, Wednesday 12:30–16:00, Thursday 12:30–16:30
  • Only children registered in extracurricular activities on the same day and in the same building can use APS.
  • Lunch: Families may choose Sodexo meals or bring a packed lunch. Parents not using CPE but wishing to order Sodexo meals should contact them directly (ecoleeuropeenne1.LU@sodexo.com ).
  • Absences: Please inform the APS educator as early as possible.

SUPERVISION, SAFETY & CONDUCT RULES

  • Insurance & Emergency :
    • All participating children are covered by AAA insurance and APEEEL1 civil liability/Baloise accident insurance, including Lux II pupils attending Lux I activities.
    • In emergencies, course supervisors or coordinators act in loco parentis.
  • Health & Special Needs :
    • A policy of equal treatment applies. Parents/legal guardians must inform organisers of any health issues or special needs before registration.
    • In certain cases, organisers may refuse enrolment for safety or suitability reasons.
  • Access to School Premises :
    • Parents, legal guardians, or authorised persons are not allowed to enter the school premises during activities.
    • Visits during activities require prior approval from the Extracurricular team. Requests must be sent by email to periscolaire@apeeel1.lu.
  • Supervision & Responsibility:
    • Monitor responsibility: For the duration of the activity, including the time before the child is handed to the monitor, during the activity, and during APS, the monitor/surveillant assumes full responsibility for supervision.
    • Child absence: APEEEL1 is not responsible if a child does not attend an extracurricular activity.
  • Punctuality:
    • Pupils must arrive on time and be collected promptly at the end of activities and APS. Parents/legal guardians/authorised persons must stay with the nursery and primary child until the monitor arrives.
    • If a pupil arrives late, the monitor will proceed with the rest of the group to the activity/APS location. In exceptional cases, the late pupil may enter alone without supervision.
  • Leaving the School Premises:
    • Secondary pupils may leave the school premises unaccompanied after the activity.
    • Primary pupils may leave alone only if they have a disclaimer form, which must be shown to the security guard and given the monitor/surveillant.
    • Nursery pupils must always be picked up and cannot leave alone.
  • Pick-Up & Fines :
    • Late collection (>10 minutes) incurs a €35 fine, payable before the next session. Proof of payment must be sent to periscolaire@apeeel1.lu .
    • Repeated late pick-ups (3 times) may lead to permanent withdrawal from activities/APS without refund.
    • If a child is not collected within 45 minutes after the last activity/APS and no communication is made, the Luxembourg authorities will be contacted.
  • Behaviour & Conduct :
    • Pupils are required to wear suitable clothing and footwear for the activity. APEEEL1 is not responsible for any damage to clothing or shoes.
    • Pupils are responsible for personal belongings; lost items can be searched for in “lost and found”.
    • Pupils must follow monitors’ instructions and the code of conduct.
    • Disruptive behaviour may lead to exclusion.
    • Harassment, bullying, or physical assault is strictly prohibited. Incidents will be reported, and disciplinary measures may include activity change or suspension.
  • Safety & Prohibited Items :
    • Dangerous objects (knives, lasers, etc.) are strictly prohibited unless medically required.
    • The use of mobile phones is prohibited for all participants during activities.
    • Material damage caused by students will be charged to parents.

 

DATA PROTECTION & CONSENT

  • Data collected on the basis of consent is used exclusively for the management of extracurricular activities. Parents, legal guardians, or the children themselves may withdraw their consent and request the deletion of their personal information at any time.
  • Consent and Processing:
    By registering on our website https://www.apeeel1.lu/, you consent to APEEEL1 storing your data for the following purposes:
    • Processing 1: Extracurricular activity registrations – data stored for the entire school period, from July year A to September year A+1 (14 months).
    • Processing 2: Management of claims related to payments and refunds – data stored for one full fiscal year after the end of the school period, from September year A to December year A+1 (16 months).
    • Your data will then be systematically deleted from the system.
  • Sharing: The information collected during registration for activities, including participant lists, may be shared with the school, security, the CPE, the LTS or the Conservatoire if necessary.
  • For any claim or deletion request, please contact: periscolaire@apeeel1.lu

 

I. Create Your Parent Account

  • Go to Parent Registration and enter your details.
    • APEEEL1 members: enter your member code (starts with APEEELU) and name.
    • Create a strong password (12+ characters, including uppercase, lowercase, number, and special character).
  • Register all your children: My Account → Children Management → New → fill in all required details.

II. Enrol in Group Activities

  • Log in → Group Activities → View and Subscribe → Register
    • If the activity is full, you will be added to the waiting list.
    • If the waiting list is full, the Register button will be disabled.
  • Payment: Basket → pay by VISA or MasterCard only
    • A confirmation email is sent after payment.

III. Enrol in Private Lessons

  • Log in → Parent → Private Lessons → View and Subscribe
  • Select day & duration, write a message to the monitor, and send.
  • After the monitor confirms the lesson time, finalise enrolment to secure the place.
  • A confirmation email will be sent.

IV. View Your Activities & Contacts

  • Parent Account → My Planning shows:
    • All enrolled activities
    • Contact monitors/surveillants and/or coordinator

V. Cancel Activities

  • Parent → Manage My Subscriptions

All extracurricular activities participating children, Lux 2 pupils included, are insured by APEEEL1 civil liability and risk against accident “Baloise” insurance.

The insurance doesn't cover the material damage.

 

Procedure in the case of an accident during the Lux 1 extracurricular activities:

 

1. Print out the accident declaration form, link: https://guichet.public.lu/dam-assets/catalogue-formulaires/travail/document/accident-travail-maladie/declaration-accident-scolaire/declaration-accident-scolaire-fr.pdf

 

2. Give it to all parts (doctor, monitor, parent) to fill in the needed information and then, sent it completed to periscolaire@apeeel1.lu

CONTACT: music@apeeel1.lu

 

1. REGISTRATION PROCEDURE

1.1. Registration is to be done on the website of the Conservatoire of the City of Luxembourg (the ‘Conservatoire’). The information is available at: https://www.conservatoire.lu 

APEEEL1 (Parents’ Association of the European School Lux 1) is responsible for recording the enrolments in its internal system.

1.2. Registration takes place during the month of May. For any request for support, please contact the Conservatoire (Tel.: +352 4796.5555).

1.3. Solfege lessons provided by the Conservatoire are free of charge. However,  to benefit from the Conservatoire Solfege lessons offered at the European School Lux 1 (the School), it is necessary to pay for the “accompanying” service inside the School premises. This is before the first lessons in the afternoon on Mondays and Wednesdays at 4:00 p.m. and Fridays at 1:00 p.m. The “accompanying” service fee of EUR 70 is to be paid through the APEEEL1 website: PAMS Application.

1.4. Parents of pupils who are not members of APEEEL1 are required to become members of APEEEL1 in order to enrol their children in Solfege lessons. The registration fee for the APEEEL1 is EUR 50 per school year and per family. Membership | APEEE Luxembourg 1

1.5. Parents of Lux 2 pupils are not allowed to enrol their children in the Solfege lessons held at the Lux 1 European School.

 

2. PUPILS’ ARRIVAL - ACCOMPANYING SERVICE

On Mondays, Wednesdays and Fridays, the Solfege lessons given at the Lux 1 School by the Conservatoire require the “accompanying” service for the duration of the activity, against the payment of the fee of EUR 70, mentioned above.

2.1. On Mondays and Wednesdays, pupils must arrive at the meeting point inside the School at 4:00 p.m., from where they will be accompanied to the classroom at 4:15 p.m. by the APEEEL1 Solfege Coordinator (the ‘Solfege Coordinator’).

2.2. On Fridays, pupils will go to the meeting point at 1:00 p.m. to be accompanied to the canteen by the Solfege Coordinator. At 1:45 p.m. they will be accompanied by the Solfege Coordinator to the classroom to participate in the lessons.

2.3. On Thursdays, there is no “accompanying” service: pupils arriving at the School will be picked up at 3:15 p.m. at the front door by the Solfege Coordinator or the Solfege teacher, who will accompany them to the classroom.

 

3. PUPILS’ DEPARTURE AFTER ACTIVITY

On Mondays, Wednesdays, Thursdays and Fridays, pupils will be escorted by the Solfege teacher to the door of the Primary school, where the Solfege Coordinator will be present to supervise them until their parents arrive.

The last Solfege class ends at 6:45 p.m. It is important that parents of pupils are not late to pick up their children, as the School closes its doors at 7:00 p.m..

 

4. DEPARTURE OF LATE STUDENTS

If, due to exceptional circumstances, Solfege pupils have to leave the course a few minutes after 7:00 p.m., the School’s security company will be informed of the change of schedule by the Solfege Coordinator, who will have been notified of the delay by the  Solfege teacher. The Solfege Coordinator will be present at the door to warn the parents of the minor delay and monitor the children.

 

5. LATE PARENTS

It is very important that pupils’ parents come on time to pick up their children at the end of classes. Late arrival can disrupt the following lessons of the  Solfege teacher and the Solfege Coordinator.

If parents are late, the Solfege Coordinator will send them a notice that they will have to pay a fine of EUR 35.

 

6. APS (PERISCOLARY ACTIVITIES SERVICE)

To register online:https://periscolaire.apeeel1.lu

 

7. ABSENCES

If a pupil is absent more than three times in a row, the Conservatoire and the Solfege Coordinator will inform the parents. If the number of absences exceeds three, the Conservatoire reserves the right to take action.

 

8. APEEEL1 AND CONSERVATOIRE RULES

Pupils and their parents are required to comply with the General Rules of the European Schools and the Conservatoire and to behave properly before, during and after Solfege lessons, as well as to not damage the equipment made available to them.

 

9. TIMETABLE

The calendar of Solfege lessons is adapted to the European School’s holiday calendar.

The start and end dates of the lessons are different from those of the other extracurricular activities of the APEEEL1. For the confirmation of dates and questions related to the calendar of Solfege lessons, parents shall take into account only the communications sent by the Solfege Coordinator.

 

10. ACCIDENT INSURANCE

Solfege pupils are covered by the insurance of the Conservatoire for the duration of the lesson. Before and after lessons, students are insured by the liability and accident risk insurance of APEEEL1, taken out with La Bâloise.

 

If you have any questions regarding the rules, please contact: music@apeeel1.lu

Organic Regulations of the Conservatory of the City of Luxembourg: Règlement du CVL – Conservatoire Ville de Luxembourg 

 

 

An accompagnement service is offered to primary and nursery pupils attending their first activity of the day, provided by the Parents’ Association (APEEEL1). It allows children to gather at a designated meeting point with their activity monitor and be escorted to their extracurricular activity. Teachers or CPE staff bring the children to the meeting point.

The supervision includes:

  1. Short days:

    • Gathering with the activity monitor

    • Lunch in the cafeteria or another designated area, either provided by the CPE (for enrolled children) or brought by the child

    • Escorting the entire group to the activity location under the monitor’s guidance

    • Note: Children not enrolled at the CPE but wishing to have a meal should contact Sodexo directly: ecoleeuropeenne1.LU@sodexo.com

  2. Long days:

    • Gathering with the activity monitor

    • Escorting the entire group to the activity location under the monitor’s guidance

Parents are still responsible for picking up their children at the designated exit at the end of the activity.

We are excited to welcome families to another enriching year of extracurricular activities at APEEEL1! Our team is committed to offering engaging and diverse opportunities for pupils to explore their interests beyond the classroom.

Please keep in mind, however, that the organisation of extracurricular activities at APEEEL1 is subject to certain limitations, as it depends entirely on the spaces and times allocated by the European School Lux1. We do not have independent control over classrooms, sports halls, or other facilities, and must operate within the limits set by the school.”

This year, there are significant changes affecting schedules and available rooms:

  • Some spaces previously used for activities have been repurposed and are no longer accessible.
  • Certain sports halls will be used for Eurosport trainings during Periscolaire hours, reducing our available space.
  • The school prioritises teacher well-being and training, which affects the use of some sports facilities.
  • Rules for secondary pupils aim to keep them in the secondary building as much as possible, limiting where activities for them can be held.
  • Changes to the school timetable also affect when and where activities can be scheduled.

These constraints mean that:

  • The variety of activities we can offer is restricted by room availability and time slots.
  • Scheduling must be carefully coordinated to avoid conflicts with school use of the premises.
  • We have already reached the maximum capacity of available rooms, so it is not possible to increase the number of activities further.

We greatly appreciate parents’ understanding and flexibility. These measures ensure the smooth operation of extracurricular activities while respecting school priorities, teacher well-being, and the safety of all pupils.

Monitors have observed that children arriving late or missing activities without prior notice can significantly disrupt the flow of extracurricular activities. When a child is absent without warning, monitors often have to wait at the meeting point, which can delay the start of activities for the rest of the group and reduce the time available for important parts of the schedule. This affects not only the absent child but also the experience of all participants.

To ensure a smooth and enjoyable experience for everyone, parents are strongly encouraged to inform the monitor and, if the child is attending APS, the APS supervisor in advance whenever a child will be late or unable to attend an activity. Even a quick notification helps the monitor and APS supervisor plan the session effectively and ensures that other children can make the most of their time.

For the next school year, it has been decided not to implement fines for unannounced absences. Instead, the focus will be on raising parent awareness about the importance of communication. By promptly informing monitors and APS supervisors, parents help maintain the quality, structure, and fairness of all activities.

We ask parents to consider this as an essential part of their commitment to the extracurricular program. Your cooperation allows monitors and APS supervisors to supervise effectively, ensures that every child fully enjoys their activities, and helps prevent unnecessary disruptions for the group. Clear and early communication makes a real difference for the success and smooth running of each session.

Participation in extracurricular activities is most successful when parents communicate in advance about any behavioural concerns or special educational needs (SEN). Activity monitors and APS surveillants manage activities for all children in the group, sometimes with large numbers of participants, but APEEEL1 does not provide additional assistants as the school does for children with SEN. This makes parent collaboration essential to ensure safety, inclusion, and a smooth activity experience for everyone.

When activity monitors or APS surveillants are unaware of a child’s specific needs or behavioural tendencies, issues may only be noticed during the session, which can lead to disruptions, safety concerns, or difficulties in adapting the activity for all participants. This is especially relevant in mixed-age groups or during high-energy sessions, where some children may have shorter attention spans or be tired.

Parents are strongly encouraged to:

  • Inform activity monitors and APS surveillants in advance of any behavioural concerns, medical needs, or support the child receives at school.
  • Communicate relevant information before registration to help plan the activity safely and inclusively.
  • Collaborate with activity monitors and APS surveillants to adapt activities so that every child can participate successfully.

Advance communication helps to:

  • Prevent conflicts or accidents.
  • Ensure the activity is safe, structured, and enjoyable for all participants.
  • Allow activity monitors and APS surveillants to adapt sessions appropriately to the needs of all children, including those with SEN.

By sharing information early and working together, parents play a crucial role in creating a positive, inclusive, and safe environment for every child.

This year, the inscriptions for extracurricular activities are organised differently to better accommodate parents’ needs and requests. Based on the feedback from last year’s survey, we have divided registrations by type of activity, age group, and membership status (members and non-members of the Parents’ Association).

Key points of this new approach:

  • Staggered registration dates: Different types of activities and age groups have separate opening dates, allowing parents to focus on each registration without overlapping with other groups.
  • Members first: Registered, paid-up members of the Association continue to have priority access for group activities.
  • Non-members: After the members’ registration period, the inscriptions are opened for non-members.
  • Multiple children: This system allows parents with several children to have more opportunities to secure places for each child, reducing competition between siblings.
  • Fair access: By separating registrations, we can better manage high-demand activities and ensure a smoother and fairer enrolment process for all families.

This new system aims to improve fairness, organisation, and transparency, while giving all parents a better chance to enrol their children in the activities they wish to attend.

Extracurricular activities are a great way to help children grow, learn new skills, and discover their interests. But too many activities can lead to stress, fatigue, and burnout—for both children and parents. Here are some simple guidelines to help find a healthy balance:
Know Your Child
Every child is different. Some thrive with a busy schedule, while others need more downtime. Pay attention to your child’s energy levels, temperament, and how they respond to structured time versus free play.
Keep a Balanced Weekly Routine
  • Limit activities to 1–2 per week for younger children.
  • For older children, avoid scheduling every day—keep at least one or two free afternoons.
  • Make sure there’s enough time left for homework, family time, rest, and unstructured play.
Mix Active and Calm Activities
Try not to stack high-energy sports with mentally demanding classes. A good mix might include one physical activity (e.g. swimming) and one creative or reflective one (e.g. music or drawing).
Watch for Signs of Fatigue
If your child seems tired, irritable, or loses interest in things they normally enjoy, it might be a sign they’re doing too much. Regular check-ins help you adjust the schedule if needed.
Let Them Choose
As children grow, involve them in the decision. Letting them choose activities they truly enjoy helps them feel motivated and more in control of their time.
Remember: Free Time Is Valuable
Unstructured time is essential for imagination, problem-solving, and emotional well-being. It’s not "wasted" time—it’s where a lot of learning and growth happen naturally.
By choosing carefully and respecting each child’s rhythm, you can create a well-rounded, joyful schedule that supports their development—without overwhelming them.