FAQ
Extracurricular Activities – Parent Registration Guide
I. Create Your Parent Account
- Go to Parent Registration and enter your details.
- APEEEL1 members: enter your member code (starts with APEEELU) and name.
- Create a strong password (12+ characters, including uppercase, lowercase, number, and special character).
- Register all your children: My Account → Children Management → New → fill in all required details.
II. Enrol in Group Activities
- Log in → Group Activities → View and Subscribe → Register
- If the activity is full, you will be added to the waiting list.
- If the waiting list is full, the Register button will be disabled.
- Payment: Basket → pay by VISA or MasterCard only
- A confirmation email is sent after payment.
III. Enrol in Private Lessons
- Log in → Parent → Private Lessons → View and Subscribe
- Select day & duration, write a message to the monitor, and send.
- After the monitor confirms the lesson time, finalise enrolment to secure the place.
- A confirmation email will be sent.
IV. View Your Activities & Contacts
- Parent Account → My Planning shows:
- All enrolled activities
- Contact monitors/surveillants and/or coordinator
V. Cancel Activities
- Parent → Manage My Subscriptions
APEEEL1 Membership
In case of accident
All extracurricular activities participating children, Lux 2 pupils included, are insured by APEEEL1 civil liability and risk against accident “Baloise” insurance.
The insurance doesn't cover the material damage.
Procedure in the case of an accident during the Lux 1 extracurricular activities:
1. Print out the accident declaration form, link: https://guichet.public.lu/dam-assets/catalogue-formulaires/travail/document/accident-travail-maladie/declaration-accident-scolaire/declaration-accident-scolaire-fr.pdf
2. Give it to all parts (doctor, monitor, parent) to fill in the needed information and then, sent it completed to periscolaire@apeeel1.lu
RULES For parents OF SOLFEGE pupils
CONTACT: music@apeeel1.lu
1. REGISTRATION PROCEDURE
1.1. Registration is to be done on the website of the Conservatoire of the City of Luxembourg (the ‘Conservatoire’). The information is available at: https://www.conservatoire.lu
APEEEL1 (Parents’ Association of the European School Lux 1) is responsible for recording the enrolments in its internal system.
1.2. Registration takes place during the month of May. For any request for support, please contact the Conservatoire (Tel.: +352 4796.5555).
1.3. Solfege lessons provided by the Conservatoire are free of charge. However, to benefit from the Conservatoire Solfege lessons offered at the European School Lux 1 (the School), it is necessary to pay for the “accompanying” service inside the School premises. This is before the first lessons in the afternoon on Mondays and Wednesdays at 4:00 p.m. and Fridays at 1:00 p.m. The “accompanying” service fee of EUR 70 is to be paid through the APEEEL1 website: PAMS Application.
1.4. Parents of pupils who are not members of APEEEL1 are required to become members of APEEEL1 in order to enrol their children in Solfege lessons. The registration fee for the APEEEL1 is EUR 50 per school year and per family. Membership | APEEE Luxembourg 1
1.5. Parents of Lux 2 pupils are not allowed to enrol their children in the Solfege lessons held at the Lux 1 European School.
2. PUPILS’ ARRIVAL - ACCOMPANYING SERVICE
On Mondays, Wednesdays and Fridays, the Solfege lessons given at the Lux 1 School by the Conservatoire require the “accompanying” service for the duration of the activity, against the payment of the fee of EUR 70, mentioned above.
2.1. On Mondays and Wednesdays, pupils must arrive at the meeting point inside the School at 4:00 p.m., from where they will be accompanied to the classroom at 4:15 p.m. by the APEEEL1 Solfege Coordinator (the ‘Solfege Coordinator’).
2.2. On Fridays, pupils will go to the meeting point at 1:00 p.m. to be accompanied to the canteen by the Solfege Coordinator. At 1:45 p.m. they will be accompanied by the Solfege Coordinator to the classroom to participate in the lessons.
2.3. On Thursdays, there is no “accompanying” service: pupils arriving at the School will be picked up at 3:15 p.m. at the front door by the Solfege Coordinator or the Solfege teacher, who will accompany them to the classroom.
3. PUPILS’ DEPARTURE AFTER ACTIVITY
On Mondays, Wednesdays, Thursdays and Fridays, pupils will be escorted by the Solfege teacher to the door of the Primary school, where the Solfege Coordinator will be present to supervise them until their parents arrive.
The last Solfege class ends at 6:45 p.m. It is important that parents of pupils are not late to pick up their children, as the School closes its doors at 7:00 p.m..
4. DEPARTURE OF LATE STUDENTS
If, due to exceptional circumstances, Solfege pupils have to leave the course a few minutes after 7:00 p.m., the School’s security company will be informed of the change of schedule by the Solfege Coordinator, who will have been notified of the delay by the Solfege teacher. The Solfege Coordinator will be present at the door to warn the parents of the minor delay and monitor the children.
5. LATE PARENTS
It is very important that pupils’ parents come on time to pick up their children at the end of classes. Late arrival can disrupt the following lessons of the Solfege teacher and the Solfege Coordinator.
If parents are late, the Solfege Coordinator will send them a notice that they will have to pay a fine of EUR 35.
6. APS (PERISCOLARY ACTIVITIES SERVICE)
To register online:https://periscolaire.apeeel1.lu
7. ABSENCES
If a pupil is absent more than three times in a row, the Conservatoire and the Solfege Coordinator will inform the parents. If the number of absences exceeds three, the Conservatoire reserves the right to take action.
8. APEEEL1 AND CONSERVATOIRE RULES
Pupils and their parents are required to comply with the General Rules of the European Schools and the Conservatoire and to behave properly before, during and after Solfege lessons, as well as to not damage the equipment made available to them.
9. TIMETABLE
The calendar of Solfege lessons is adapted to the European School’s holiday calendar.
The start and end dates of the lessons are different from those of the other extracurricular activities of the APEEEL1. For the confirmation of dates and questions related to the calendar of Solfege lessons, parents shall take into account only the communications sent by the Solfege Coordinator.
10. ACCIDENT INSURANCE
Solfege pupils are covered by the insurance of the Conservatoire for the duration of the lesson. Before and after lessons, students are insured by the liability and accident risk insurance of APEEEL1, taken out with La Bâloise.
If you have any questions regarding the rules, please contact: music@apeeel1.lu
Organic Regulations of the Conservatory of the City of Luxembourg: Règlement du CVL – Conservatoire Ville de Luxembourg
Accompagnement
An accompagnement service is offered to primary and nursery pupils attending their first activity of the day, provided by the Parents’ Association (APEEEL1). It allows children to gather at a designated meeting point with their activity monitor and be escorted to their extracurricular activity. Teachers or CPE staff bring the children to the meeting point.
The supervision includes:
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Short days:
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Gathering with the activity monitor
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Lunch in the cafeteria or another designated area, either provided by the CPE (for enrolled children) or brought by the child
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Escorting the entire group to the activity location under the monitor’s guidance
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Note: Children not enrolled at the CPE but wishing to have a meal should contact Sodexo directly: ecoleeuropeenne1.LU@sodexo.com
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Long days:
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Gathering with the activity monitor
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Escorting the entire group to the activity location under the monitor’s guidance
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Parents are still responsible for picking up their children at the designated exit at the end of the activity.
Extracurricular activities rooms allocation
We are excited to welcome families to another enriching year of extracurricular activities at APEEEL1! Our team is committed to offering engaging and diverse opportunities for pupils to explore their interests beyond the classroom.
Please keep in mind, however, that the organisation of extracurricular activities at APEEEL1 is subject to certain limitations, as it depends entirely on the spaces and times allocated by the European School Lux1. We do not have independent control over classrooms, sports halls, or other facilities, and must operate within the limits set by the school.”
This year, there are significant changes affecting schedules and available rooms:
- Some spaces previously used for activities have been repurposed and are no longer accessible.
- Certain sports halls will be used for Eurosport trainings during Periscolaire hours, reducing our available space.
- The school prioritises teacher well-being and training, which affects the use of some sports facilities.
- Rules for secondary pupils aim to keep them in the secondary building as much as possible, limiting where activities for them can be held.
- Changes to the school timetable also affect when and where activities can be scheduled.
These constraints mean that:
- The variety of activities we can offer is restricted by room availability and time slots.
- Scheduling must be carefully coordinated to avoid conflicts with school use of the premises.
- We have already reached the maximum capacity of available rooms, so it is not possible to increase the number of activities further.
We greatly appreciate parents’ understanding and flexibility. These measures ensure the smooth operation of extracurricular activities while respecting school priorities, teacher well-being, and the safety of all pupils.
Late or absent children
Monitors have observed that children arriving late or missing activities without prior notice can significantly disrupt the flow of extracurricular activities. When a child is absent without warning, monitors often have to wait at the meeting point, which can delay the start of activities for the rest of the group and reduce the time available for important parts of the schedule. This affects not only the absent child but also the experience of all participants.
To ensure a smooth and enjoyable experience for everyone, parents are strongly encouraged to inform the monitor and, if the child is attending APS, the APS supervisor in advance whenever a child will be late or unable to attend an activity. Even a quick notification helps the monitor and APS supervisor plan the session effectively and ensures that other children can make the most of their time.
For the next school year, it has been decided not to implement fines for unannounced absences. Instead, the focus will be on raising parent awareness about the importance of communication. By promptly informing monitors and APS supervisors, parents help maintain the quality, structure, and fairness of all activities.
We ask parents to consider this as an essential part of their commitment to the extracurricular program. Your cooperation allows monitors and APS supervisors to supervise effectively, ensures that every child fully enjoys their activities, and helps prevent unnecessary disruptions for the group. Clear and early communication makes a real difference for the success and smooth running of each session.
Behaviour and special educational needs
Participation in extracurricular activities is most successful when parents communicate in advance about any behavioural concerns or special educational needs (SEN). Activity monitors and APS surveillants manage activities for all children in the group, sometimes with large numbers of participants, but APEEEL1 does not provide additional assistants as the school does for children with SEN. This makes parent collaboration essential to ensure safety, inclusion, and a smooth activity experience for everyone.
When activity monitors or APS surveillants are unaware of a child’s specific needs or behavioural tendencies, issues may only be noticed during the session, which can lead to disruptions, safety concerns, or difficulties in adapting the activity for all participants. This is especially relevant in mixed-age groups or during high-energy sessions, where some children may have shorter attention spans or be tired.
Parents are strongly encouraged to:
- Inform activity monitors and APS surveillants in advance of any behavioural concerns, medical needs, or support the child receives at school.
- Communicate relevant information before registration to help plan the activity safely and inclusively.
- Collaborate with activity monitors and APS surveillants to adapt activities so that every child can participate successfully.
Advance communication helps to:
- Prevent conflicts or accidents.
- Ensure the activity is safe, structured, and enjoyable for all participants.
- Allow activity monitors and APS surveillants to adapt sessions appropriately to the needs of all children, including those with SEN.
By sharing information early and working together, parents play a crucial role in creating a positive, inclusive, and safe environment for every child.
Inscriptions dates division
This year, the inscriptions for extracurricular activities are organised differently to better accommodate parents’ needs and requests. Based on the feedback from last year’s survey, we have divided registrations by type of activity, age group, and membership status (members and non-members of the Parents’ Association).
Key points of this new approach:
- Staggered registration dates: Different types of activities and age groups have separate opening dates, allowing parents to focus on each registration without overlapping with other groups.
- Members first: Registered, paid-up members of the Association continue to have priority access for group activities.
- Non-members: After the members’ registration period, the inscriptions are opened for non-members.
- Multiple children: This system allows parents with several children to have more opportunities to secure places for each child, reducing competition between siblings.
- Fair access: By separating registrations, we can better manage high-demand activities and ensure a smoother and fairer enrolment process for all families.
This new system aims to improve fairness, organisation, and transparency, while giving all parents a better chance to enrol their children in the activities they wish to attend.
Avoid overscheduling
Extracurricular activities are a great way to help children grow, learn new skills, and discover their interests. But too many activities can lead to stress, fatigue, and burnout—for both children and parents. Here are some simple guidelines to help find a healthy balance:
Know Your Child
Every child is different. Some thrive with a busy schedule, while others need more downtime. Pay attention to your child’s energy levels, temperament, and how they respond to structured time versus free play.
Keep a Balanced Weekly Routine
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Limit activities to 1–2 per week for younger children.
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For older children, avoid scheduling every day—keep at least one or two free afternoons.
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Make sure there’s enough time left for homework, family time, rest, and unstructured play.